Administrative Assistant

An organized and motivated individual with a passion for service!

We are currently looking for a highly motivated, upbeat, organized and service oriented person who is not just looking for a pay cheque, BUT FOR AN OPPORTUNITY to join our team. We are looking for an administration assistant to help with general administrative tasks and provide back-up to reception for vacation and sick days as required.

You are a strong multi-tasker, reliable and consistently maintain a professional image. You have excellent computer skills with attention to detail.  You will also provide administrative support to other departments as needed.

We need someone with a positive attitude and deep commitment to relationship building and customer service.

Administrative Responsibilities

  • Track inventory of field staff t-shirts, dress shirts and other miscellaneous promotional items
  • Maintain inventory for all office supplies including letterhead, envelopes, business cards, etc.
  • Prepare files for storage to Arkive/Iron Mountain and ensure archive list is up-to-date
  • Provide order lists for all inventory to be ordered to the main receptionist
  • Update and distribute staff cell phone list and Mont Cascades Waterpark and Ski Season staff lists on an ongoing basis
  • Prepare and populate documents

Receptionist Responsibilities (As Needed Basis)

  • Welcome and greet visitors, clients and customers
  • Answer and direct all incoming calls, including referring inquiries
  • Ensure all visitors who will be on in the office follow sign in procedures
  • Handle all incoming/outgoing couriers and mail
  • Prepare and populate documents
  • Tidy and maintain the reception area as required

Qualifications & Experience

  • Relevant work experience that includes, reception, administration, couriers and mail.
  • Superior phone skills and experience with a very busy multiple line phone system
  • Exceedingly strong communication skills with the necessary tact and judgment to deal with all levels of visitors and callers
  • Proficiency in Microsoft Office
  • Ability to plan and execute team projects in a very fast-paced environment.

If you are interested in being considered for this career opportunity, please slide your resume over to us at careers@proslide.com